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2009-10 Pro Chapter Annual Report Guidelines and Submission Form
Due Date: June 1, 2010
Covers period from May 1, 2009 to May 1, 2010

Purpose: The annual report is the key to securing votes at the national convention.

— The chapter delegate count will be based on the number of national members in the chapter as of May 1, 2010; each qualified chapter is granted one delegate for every 50 active members.
— It provides a picture of the chapter’s overall health.
— Reports must be received by June 1 to be considered eligible for Chapter Program and Ethics Week grants.
— Reports must be received by June 1 in order to be considered for four-star ranking. Click here to learn more about the chapter ranking system.
— Reports must be received by June 1 to be considered for annual chapter awards. Chapters may be asked to submit supporting materials for chapter award review. Click here to learn more about chapter awards.

All annual reports should be submitted online. The form appears below.

If you have questions about the report, contact Linda Hall via e-mail or at 317/927-8000 ext. 203, or contact your regional director.

Annual Report Submission Form
Deadline: June 1, 2010

Region Number (1-12):

Chapter name:
Example: Illinois Pro

Name of person submitting report:

E-mail address of person submitting report:

Chapter Web site:

Chapter president

Name:

Term expires:

Address:

City/State/Zip:

Preferred Phone:

Preferred E-mail:

National and regional representation

Was your chapter represented at
the 2009 SPJ National Convention?

Yes No

Name of representative(s):

Was your chapter represented at the 2009 Regional Conference?

Yes No

Name of representative(s):

Chapter membership recruitment
Describe your ongoing membership recruitment activities and the success of those activities.

Chapter membership retention
Describe your ongoing membership retention activities and the success of those activities.

Chapter programming

Did your chapter hold a Diversity project or program this year?

Yes No

Please describe:

Did your chapter hold a Freedom of Information project or program this year?

Yes No

Please describe:

Did your chapter hold a Ethics project or program this year?

Yes No

Please describe:

Did your chapter hold a Project Watchdog project or program this year?

Yes No

Please describe:

Did your chapter participate in a service project this year?

Yes No

Please describe:

Other professional development programs or activities not detailed above:

Chapter Fund Raising
Describe any fund-raising campaigns that were successful this year.

Chapter Communications
Describe your chapter’s regular method of communication with members.

Additional comments

Chapter bylaws
Please e-mail a copy of your chapter's bylaws, fax it to 317/920-4789, or mail it to: Society of Professional Journalists, 3909 N. Meridian St., Indianapolis, IN 46208.

Treasurer’s Report

Chapter’s Financial Institution:

Account Number:

Cash on hand as of March 1, 2010:

Investments on hand as of March 1, 2010:

Total cash, investments and assets:

Outstanding debts:

Restricted funds:
(Scholarship trust fund, etc.)

Closing bank balance as of this report:

Chapter’s Federal Tax ID Number:

Did your chapter receive more than $25,000 in gross revenue during the past fiscal year?
If yes, please e-mail a copy of your the IRS form 990 filed by your chapter, fax it to 317/920-4789, or mail it to: Society of Professional Journalists, 3909 N. Meridian St., Indianapolis, IN 46208.

Yes No

Record Review
To ensure a chapter’s continued financial health and reinforce sound accounting procedures, it is important that three members meet annually with the chapter treasurer to examine the chapter’s financial records. This three-member committee, appointed by the chapter president, should review checkbooks, bank statements and receipts to indicate the records have been examined and are in satisfactory condition.

The three-member committee appointed by the chapter president has reviewed the treasurer’s books, the treasurer’s report, and the accompanying records and finds them to be in order.

Check here to indicate Record Review has been performed

Reviewer #1

Name:

E-mail:

Reviewer #2

Name:

E-mail:

Reviewer #3

Name:

E-mail:

Educational Foundation

Has your chapter established a 501 (c)(3) educational foundation?

Yes No

Foundation legal name:

Total assets as of this report:


Briefly describe the foundation’s programs/scholarships.

 

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