Twitter Facebook Google Plus Pinterest Storify
Society of Professional Journalists
Improving and protecting journalism since 1909

Advertise with SPJ

News and More
Click to Expand Instantly

SPJ News
Events and Deadlines
SPJ Blogs
Quill Online
Journalist's Toolbox

Stay in Touch
Twitter Storify Facebook Google Plus
RSS Pinterest Pinterest Flickr

SPJ/SDX Minutes

1/15/14: Exec. Committee
1/15/14: SDX Exec. Committee
1/18/14: SPJ Exec. Committee
2/20/14: SPJ Exec. Committee
4/26/14: SPJ Board
4/27/14: SDX Board
6/21/14: Executive Committee
7/28/14: SPJ Board
8/20/14: SPJ Board
9/4/14: SPJ Board
9/4/14: House of Delegates
9/6/14: House of Delegates
9/6/14: SDX Board
9/7/14: SPJ Board
11/18/14: SPJ Board
12/11/14: SDX Exec. Committee
12/11/14: Exec. Committee

4/20/13: SPJ Board
6/22/13: Exec. Committee
8/25/13: SDX Board
8/24/13: House of Delegates
8/24/13: SPJ Board
8/26/13: House of Delegates
8/27/13: SPJ Board

1/28/12: Exec. Committee
2/23/12: SPJ Board
2/27/12: Exec. Committee
4/28/12: SPJ Board
4/29/12: SDX Board
5/23/12: Exec. Committee
6/16/12: SPJ Board
7/18/12: SDX Board
7/21/12: Exec. Committee
9/20/12: EIJ12 Opening Session
9/20/12: SPJ Board
9/21/12: SDX Board
9/22/12: EIJ12 Closing Session
9/23/12: SPJ Board
10/23/12: SPJ Board
12/19/12: SPJ Exec. Committee
12/19/12: SDX Exec. Committee

12/22/11 SPJ Board
12/13/11 SDX Exec. Committee
12/13/11: Exec. Committee
9/28/11 SPJ Board
9/26/11 SDX Board
9/25/11 SPJ Board
7/16/11: Exec. Committee
4/17/11: SDX Board
4/16/11 SPJ Board
2/17/11 SPJ Board
1/14/11: SPJ Board
1/8/11: Exec. Committee

12/1/10: Exec. Committee
11/18/10: Exec. Committee
10/6/10: SPJ Board
10/4/10: SDX Board
10/3/10: SPJ Board
7/24/10: Exec. Committee
5/26/10: Exec. Committee
4/18/10: SDX Board
4/17/10: SPJ Board
3/4/10: SPJ Board 1/16/10: Exec. Committee

11/18/09: Exec. Committee
11/10/09: SPJ Board
9/29/09: Exec. Committee
9/21/09: SPJ Board
8/30/09: SPJ Board
8/27/09: SPJ Board
6/28/09: President's Memo
6/27/09: Exec. Committee
6/1/09: Exec. Committee
4/19/09: SDX Board
4/18/09: SPJ Board
4/18/09: President's Memo
4/17/09: Exec. Committee
2/20/09: Exec. Committee
1/10/09: Exec. Committee

1/19/08: Exec. Committee
3/18/08: SPJ Board
5/3/08: SPJ Board
5/4/08: SDX Board
5/28/08: SPJ Board
6/21/08: Exec. Committee
7/29/08: SPJ Board
9/6/08: SDX Board
9/3/08: SPJ Board
9/7/08: SPJ Board
11/12/08: Exec. Committee

1/10/07: Exec. Committee
4/7/07: SPJ Board
5/17/07: Exec. Committee
5/19/07: SPJ Board
5/20/07: SDX Board
8/3/07: Exec. Committee
8/22/07: Exec. Committee
8/30/07: SPJ Board
10/3/07: SPJ Board
10/4/07: SDX Board
10/5/07: Exec. Committee
10/7/07: SPJ Board
10/29/07: SDX Exec. Committee
11/7/07: SPJ Board
12/7/07: SDX Exec. Committee

1/14/06: Exec. Committee
4/22/06: SPJ Board
4/23/06: SDX Board
6/17/06: Exec. Committee
8/23/06: Board of Directors
8/24/06: SDX Board
11/8/06: Exec. Committee
11/8/06: SDX Exec. Committee
11/15/06: Board of Directors
11/19/06: Exec. Committee

1/22/05: Exec. Committee
3/9/05: SPJ Board
4/30/05: SPJ Board
5/1/05: SDX Board
7/16/05: Exec. Committee
9/1/05: Exec. Committee
9/6/05: SDX Board
9/21/05: Exec. Committee
10/5/05: Exec. Committee
10/7/05: Exec. Committee
10/15/05: SPJ Board
10/15/05: SDX Board
10/19/05: SPJ Board
12/7/05: Exec. Committee

9/12/04: SPJ Board
9/9/04: SDX Board
9/9/04: SPJ Board
7/10/04: Exec. Committee
5/16/04: SDX Board
5/15/04: SPJ Board

9/13/03: Delegates
9/11/03: SDX Board
9/11/03: SPJ Board
7/12/03: SPJ/SDX Board
4/26/03: SPJ/SDX Board
4/26/03: SPJ Board
1/18/03: Exec. Committee

9/12/02: SPJ/SDX Board
9/12/02: SDX Board
9/11/02: SPJ Board
7/13/02: Exec. Committee
4/28/02: SDX Board
4/27/02: SDX/SPJ joint
4/27/02: SPJ Board

10/7/01: SPJ Board
10/4/01: SPJ Board
10/4/01: SDX Board
10/4/01: SPJ/SDX
4/28/01: SPJ Board
4/28/01: SDX Board
4/28/01: SPJ/SDX
1/20/01: Exec. Committee

10/29/00: SPJ Board
10/26/00: SDX Board
10/26/00: SPJ/SDX
10/26/00: SPJ Board
4/30/00: SPJ/SDX
4/30/00: SDX Board
4/29/00: SPJ Board

10/6/99: SPJ Board
10/3/99: SPJ/SDX
10/2/99: SPJ Board
7/17/99: Exec. Committee
4/17/99: SPJ Board

About SPJ
General Info
Headquarters Staff
Board of Directors
Bylaws | PDF version
Chester C. Wells: His Story

Sigma Delta
Chi Foundation

Board of Directors
Donors Circle
Give Monthly
Planned Giving
Memorial and Tribute Gifts
Signature Programs
Grants Information

Your Donation Matters!
The work of the Sigma Delta Chi Foundation depends on time, talent and financial support from journalists and others who support these goals. Our online giving process will only take a few moments. Please visit our donation page to support SPJ and the SDX Foundation.

Staff contact
Associate Executive Director
Chris Vachon
ext. 207

Home > About SPJ > Documentation > Meeting Minutes

OCTOBER 15, 2005


With President Irwin Gratz presiding, the meeting of the board of directors of the Society of Professional Journalists was called to order at 1:20 p.m. on Saturday, October 15, 2005, at the Aladdin Resort and Casino in Las Vegas, Nevada.


In addition to President Gratz, the following were in attendance for all or a portion of the meeting: President-elect David Carlson; Secretary-Treasurer Christine Tatum; Immediate Past President Mac McKerral; Vice President for Campus Chapter Affairs Jim Highland; Directors at Large Jim Parker and Sally Lehrman; Advisers at Large Mead Loop and Neil Ralston; Campus Representatives Sonya Smith and Callie Martell; Regional Directors Carl Corry, Ann Augherton, Holly Fisher, Richard Roth, Dave Aeikens, Ron Sylvester, Travis Poling, Deb Hurley, Scott Maben, Jamie Gonzales, and Clint Brewer; Executive Director Terrence G. Harper; and Deputy Executive Director Julie Grimes.

Some of the guests present for portions of the meeting were: Robert Lystad, First Amendment legal counsel from Baker & Hostetler; Gordon Govier, candidate for Region 6 Director; Meg Tebo, Chicago Headline Club; Mark Scarp, Membership Committee chairman; Le Templar, Valley of the Sun chapter; Todd Gillman, Sigma Delta Chi Foundation President; Betsy Ashton, Foundation Vice President; Bruce Cadwallader, candidate for Secretary/Treasurer; and Josh Renaldi, intern from The Working Press.


Upon proper motion and second from Parker and Hurley, the board approved as presented the minutes from the April 30, 2005, meeting.


Gratz reviewed the Executive Committee's decision to present a Sunshine Award to Illinois Attorney General Lisa Madigan. The committee is confident in its decision to present the award to Madigan for her efforts to improve openness in government in Illinois.

Upon proper motion and second by Roth and McKerral, the board affirmed the position of executive committee in this matter.


A proper motion and second was made by Aeikens and Fisher to accept the recommendations of Chapter Doctor Mark Scarp as outlined below:

• Move Detroit Pro from probationary to active status

• Place the following chapters on probationary status: Keystone Pro, Maine Pro, New England Pro, Triangle Pro, Greater Tri Cities Pro, Mid-Florida Pro, Northwest Ohio Pro, Pittsburgh Pro, Cardinal States Pro, Michiana Pro, Kansas Pro, Austin Pro, Farthest North Pro, and Inland Northwest Pro

• Extend probationary status for Mid South Pro and Mobile Pro

• Revoke the chapter charters of East End Pro, Augusta Pro, Indiana East Pro, Northwest Indiana Pro, Nebraska Pro, Brazos Valley Pro, Dallas Pro, and Montana Pro

Upon proper motion and second by Parker and Carlson, the board divided Montana Pro from the chapters for consideration.

Upon proper motion and second by Poling and Tatum, the board divided Dallas Pro from the chapters for consideration.

Upon proper motion and second by Corry and Aeikens, the board divided New England Pro from the chapters for consideration.

After these divisions, the initial motion was approved as amended.

Upon proper motion and second by Parker and Roth, the board extended probationary status for Dallas Pro Chapter and Montana Pro Chapter.

No action was taken concerning the New England Pro Chapter, so it continues with full, active status.

Board members asked to receive future updates about work done for each chapter. They also asked to see more information about communications between chapters and the national office.


Upon proper motion and second by Aeikens and Ralston, the board revised the Graduated Professional Chapter Requirements as follows:

"Establish as part of the overall graduated chapter requirements guidelines that "no chapter that files an annual report past the posted deadline will receive a four-star ranking (any deadline extensions must be approved prior to the deadline.)"


Scarp reviewed the recommendations for changes to the outstanding professional chapter awards program, as outlined in the board packet.

Upon proper motion and second by Carlson and Tatum, the board adopted the following change:

Eliminate the large and small regional, professional chapters of the year awards. (Regional campus chapter of the year awards would continue.) Establish a new recognition system, selecting up to three large and three small chapters for national recognition, with one in each category being chosen as chapter of the year.


Upon proper motion and second by Brewer and Sylvester, the board created a regional service fee as outlined below, effective October 1, 2006. The following board members were opposed to the motion: Parker, Lehrman, Smith, Carlson, McKerral, Ralston and Loop.

Professional chapters will be assessed a regional service fee based on chapter membership. The fee provides revenue for the regional director fund. The funds would be used for: planning the regional conference; Mark of Excellence expenses; and regional-related projects and programs.

Chapter Size

101 and above

Assessment per member

$500 total

• Fee based on Oct. 1 membership
• National office creates a uniform invoice
• Regional Director must have a bank account in the region's name
• Regional Director must create a two-person account oversight committee made up of presidents of largest professional and campus chapters.
• Regional Directors can choose not to collect the assessment.


The 2005 issue of The Journalist is being distributed at this conference. Financially, the project will lose about $30,000. The Executive Committee met in September and decided to proceed with a 2006 edition. Cost-cutting and reorganization measures include bringing the publishing of the magazine in-house. SPJ will attempt to maintain the current editorial and design staff. Staff will oversee publishing the magazine.

Board members expressed concern about staff time dedicated to this project as well as the need for a budget and a vision before proceeding.

A proper motion and second by Brewer and Martell to cease publication of The Journalist failed with four people voting in favor of the motion (Brewer, McKerral, Martell and Maben).


Lystad updated board members on efforts to create a federal shield law for journalists. He encouraged SPJ volunteers to talk personally with their congressional representatives. Baker & Hostetler will draft a letter that individuals can use when contacting congressmen.


Gratz reported that he has created the committee to head up the 100-year celebration plans. Gratz will lead the committee.


Past President Paul Davis reported that the organization's partnership with the Foundation for American Communications has been very positive this year. FACS has completed 11 programs and one regional conference, which were co-branded with SPJ. FACS is interested in having a representative from SPJ attend the program and share the benefits of SPJ membership and recent activities. FACS continues to seek out a partner to fund a larger joint project.


Upon proper motion and second by Aeikens and Tatum, the board endorsed the purchasing or development of a database of journalists and recommended that staff seek funding for the project from the Sigma Delta Chi Foundation.


Upon proper motion and second by Tatum and Maben, the board accepted all committee reports as submitted.


Upon proper motion and second by Parker and Highland, the board unanimously approved provisional chapter status for the University of Idaho chapter.


Upon proper motion and second by Parker and Loop, the board unanimously approved provisional chapter status for the University of Nevada Las Vegas chapter.


The Regional Director Caucus Mark of Excellence subcommittee led by Hurley will be evaluating the structure of the Mark of Excellence Awards contest. They will submit a proposal to Awards and Honors Committee Chairman Guy Baehr.


Upon proper motion and second by Carlson and Aeikens, the board unanimously approved the following resolution honoring Ursula Dubin.

WHEREAS, those who serve on the boards of SPJ and the SDX Foundation commit much time, energy and financial contributions, and

WHEREAS, the time, energy and moral support provided by those board members' spouses and relatives is less widely known, and

WHEREAS, a great example of this support is Ursula Dubin, who has been a stalwart for all of the 24 years of her husband Howard's service as a regional director, treasurer and Foundation Board member and officer, and

WHEREAS, Ursula has joined with Howard in making significant financial contributions to SPJ and the Foundation, and

WHEREAS, Ursula has attended many Conventions, regional conferences and other meetings throughout the years, and

WHEREAS, she has provided hospitality at the Dubins' home in Evanston, Ill., and been supportive on both public and private occasions, and

WHEREAS, while not a journalist herself, Ursula has taken on the important causes of journalism and the Society, making them her own, and

WHEREAS, Ursula has shown great patience and fortitude with Howard's commitment of time and energy to SPJ and the Foundation, now

THEREFORE, be it resolved that the boards of SPJ and the SDX Foundation and the Convention delegates express their great gratitude and thanks to Ursula Dubin for all that she has done in behalf of the organizations.


Gratz expressed his pleasure at working with board members during the past year and throughout his time on the board. Gratz recognized all departing board members. McKerral expressed his pleasure with the organization's current position and thanked board members for allowing him to serve during the past several years. Highland thanked all campus task force members to their work.

There being no further business to come before the board, President Gratz declared the meeting adjourned at 5:40 p.m.

Copyright © 1996-2015 Society of Professional Journalists. All Rights Reserved. Legal

Society of Professional Journalists
Eugene S. Pulliam National Journalism Center
3909 N. Meridian St.
Indianapolis, IN 46208
317/927-8000 | Fax: 317/920-4789

Contact SPJ Headquarters
Employment Opportunities
Advertise with SPJ