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Project Sunshine
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Freedom of Information
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FOI Audit Tookit | PDF
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FOI FYI: SPJ’s FOI Committee Blog
– Must read FOI stories – 7/25/14
– Must read FOI stories – 7/18/14
– FOIA should be proactive, not reactive

FOI Committee
This committee is the watchdog of press freedoms across the nation. It relies upon a network of volunteers in each state organized under Project Sunshine. These SPJ members are on the front lines for assaults to the First Amendment and when lawmakers attempt to restrict the public's access to documents and the government's business. The committee often is called upon to intervene in instances where the media is restricted.

Freedom of Information Committee Chair

Linda Petersen
Managing Editor
The Valley Journals
801-254-5974 X 17
E-mail
Bio (click to expand) picture Linda Petersen is the managing editor of The Valley Journals, a group of 15 free, total market coverage, monthly community papers in the Salt Lake Valley, Utah.

She is president of the Utah Foundation for Open Government, a citizen coalition that works to educate and advocate for open government.

A past president of the Utah Headliners pro chapter, she is currently the chapter’s FOI officer and treasurer.

For her open government advocacy, she has received the Utah Press Association John E. Jones Award, the Utah Headliners Clifford P. Cheney Service to Journalism Award and the Howard S. Dubin Outstanding Pro Chapter Member Award.

Home > Freedom of Information > Sunshine Week > Campus FOI Resources

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Campus FOI Resources

It’s not easy getting access to public records and meetings when you’re a journalist. It can be even worse when you are a student journalist. But help awaits! Below are some resources to help student journalists access government information and make campuses more transparent.

Sunshine Week 2014: Two new studies released

On the eve of Sunshine Week 2014, SPJ released the results from two surveys about journalists’ experience with obtaining public information. The studies were led by Dr. Carolyn S. Carlson — a communication professor from Kennesaw State University in Kennesaw, Ga., and a member of SPJ’s Freedom of Information committee — and Megan Roy, Carlson’s graduate research assistant.

The surveys specifically document reporters’ perceptions about whether government press offices interfere with reporting.

The first survey was of political and general assignment reporters working at the state and local level. The vast majority of reporters who took this survey said the amount of control has been increasing over the past several years and they see it only getting worse over the next few years. They agreed the current level of media control by PIOs is an impediment to providing information to the public. Download and read the complete report [PDF, 468 KB] here.

For the second survey, SPJ joined with the Education Writers Association to focus on the nation's education reporters. Journalists indicated that public information officers often require pre-approval for interviews, decide whom reporters get to interview and often monitor interviews. Sometimes they will prohibit interviews altogether. Education writers overwhelmingly agreed with the statement that “the public was not getting all the information it needs because of barriers agencies are imposing on journalists’ reporting practices.” Download and read the complete report [PDF, 417 KB] here.

Transcripts of remarks from the National Press Club’s “When Press Offices Block the Press” event [PDF]
Introduction by Kathryn Foxhall
Carolyn Carlson
SPJ President David Cuillier
Emily Richmond, EWA Public Editor


Resources
Sunshine Week Web site
Chapter FOI program ideas
Campus FOI resources
FOI activities for newsrooms
Writing about FOI
Quotable expert sources
FOI studies and reports
Curriculum and classroom ideas for teachers
FOI resources
Sunshine Week Logos



SPJ's Black Hole Award: The Society of Professional Journalists launched the Black Hole Award in order to highlight the most heinous violations of the public’s right to know. By exposing examples of unnecessary and harmful secrecy, we hope to educate the public to their rights and hold government accountable. In the past, this award has been given annually. This year, the Freedom of Information committee adapted the rules so that the Black Hole Award is given on an as-needed basis. To view past winners, visit the Black Hole Award web page.

Reporter’s Guide to FERPA: Navigating the Family Education Rights and Privacy Act: Ever have a tough time getting public records from schools or universities? We feel your pain and are here to help you. The federal Family Education Rights and Privacy Act has been twisted beyond recognition, keeping school lunch menus, graduation honors and athletic travel records secret. Take back your right to information with this guide, produced by the Society of Professional Journalists in conjunction with the Georgia First Amendment Foundation.

Student Press Law Center

Every college student should be familiar with this organization, which is dedicated to press freedom at universities and high schools. The Web site is loaded with practical guides to accessing public records and meetings, including rights for students at private universities. The Web site also has a handy online automated letter generator, tailored to your own state (caution: use the threatening language in the last paragraph carefully. A more neutral letter is available here. This organization will also provide you legal advice if you are having troubles getting your school to help you out.

Securityoncampus.org

This organization is dedicated to making sure college students are aware of dangers on their campuses. Daniel Carter is an expert on the Clery Act, which requires universities to make campus crime information public, including crime logs and annual statistics. The Web site also provides Department of Education crime data for campuses nationwide.

Covering campus crime

This is such a good publication by the Student Press Law Center that it deserves its own entry. It’s available here and there’s talk of coming out with a fourth edition in fall 2008.

Department of Education FERPA site

Often school officials will say everything is secret, even the basic fact that a student attends the school, citing the Family Educational Rights and Privacy Act (FERPA). Refer those officials to this official Web site for the U.S. Department of Education, which enforces FERPA. You’ll find, for example, this statement: “Schools may disclose, without consent, ‘directory’ information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance.” Also refer them to Clery Act information if they hide serious crime information on campus under the guise of FERPA.

Know your state law

It’s essential that you know the basics of your state open records and meeting laws. Fortunately, the Reporters Committee for Freedom of the Press has provided online summaries that make it easy (or easier) to understand the law. Find your state’s laws in the Open Government Guide.

Find FOI experts in your state

You don’t have to fight for access alone. Experts in your state will be happy to help you. Check out the experts lists provided on this Web site, such as a coalition for open government, your press association, or SPJ sunshine chair, to find someone who can answer FOI questions and even go to bat for you. Also contact SPJ if you are running into problems. Sometimes large media organizations will provide legal assistance for students fighting secrecy. Also, SPJ FOI Committee member Carolyn Carlson is an expert on access to campus crime records. See if your state has a records ombudsman or person within the attorney general’s office to mediate disputes. When you are denied information, contact experts to see if your school is correct. Quote them in stories exposing the secrecy.

Get to know your campus public records officer

Most campuses designate a person to handle public records requests. It’s a thankless job, caught between pushy requesters and secretive bureaucrats. Get to know this person. Express an interest in what they do, because it will help you be a better journalist. Find out what records they often hand out, looking at their FOI log they use to track requests. Find out what records aren’t requested but should be.

Conduct a campus access audit

Illustrate secrecy on campus by requesting documents that should be public and then writing about how the university responds. That can educate officials and prod them to change their dark ways. Team up with journalism students at other universities and do a statewide university access audit. For example, a 2004 FOI class co-taught by Susan Ross and David Cuillier at Washington State University requested dozens of records from 20 universities in five Northwest states to find widespread noncompliance of the Clery Act. Charles Davis, an access guru from the University of Missouri-Columbia and executive director of the National Freedom of Information Coalition, developed an audit toolkit that can be applied by professionals and classes. Also, see a good description of implementing an audit in the classroom by Terry Wimmer, now of the University of Arizona, who presented a FOI audit as an AEJMC Great Idea for Teaching in 2002 (see pp. 86-88).

Write about secrecy

If university officials illegally deny you public records, write about it. E-mail your stories to the local media. If it gets widespread coverage then school officials might get in line. Remember, they aren’t saying “no” to you. They are saying “no” to you and thousands of your fellow classmates. Hold those officials accountable to students. After all, you pay their salaries. Refer to the Web page on how to write about FOI.


Click here to contact the Project Sunshine Chair in your state.

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