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Saturday, Sept. 26, Noon ET

Visit SPJ's board meeting page to download meeting materials, get livestream and call-in information (when applicable), leave comments and access related resources.

Home > Tools for SPJ Leaders > SPJ Chapter Annual Report Submission Forms

2019-20 SPJ Chapter Annual Report Guidelines and Submission Form

Due: June 19, 2020 • Covers period from May 1, 2019 to April 30, 2020

Offline/email alternative

As an alternative, you also may download this annual reports template file [Microsoft Word .docx format, compressed into a ZIP file], fill it out offline, and submit it via email. Because the annual reports form is a long one, you may prefer to do it this way so that you can fill it out pieces at a time and eliminate any likelihood of connection errors.

SPJ professional and student chapters are asked to report on their activities each year to satisfy SPJ bylaws and to be considered for chapter awards.

You can find the form below.

SPJ’s 12 regional directors use these answers to select Chapters of the Year, as well as Circle of Excellence winners. Campus chapter reports should be filled out by a chapter member, not the adviser.

Each answer under CHAPTER ACTIVITIES should be no more than 200 words. Programs should not be listed in multiple sections. Please include links or media coverage to elaborate on activities.

All annual reports should be submitted online (the form appears below) or via e-mail using the Word document (blue box, right). If you have questions about the report or cannot meet the filing deadline, contact Caroline Escobar, or contact your regional director.

COVID-19 updates: Extended deadline, financial review procedures

The annual reports deadline has now been extended to June 19. If any chapter needs an extension past this date, please reach out as soon as possible.

Below are important updates to the financial review portion of the report:

Currently, it is a requirement that all chapters MUST appoint three members each year to review bank statements; reconcile checks and check registers against bank statements; review receipts; and examine expenses.

Considering that this could become increasingly difficult and unsafe for chapters to complete this process, we are waiving this portion of the report, for those that cannot safely or virtually complete this requirement, until after EIJ20. Safety and the overall health and well-being of our chapter leaders and members is our number one priority.

For any chapter that needs to have this financial portion of the report waived, you must contact us so that we can make a note on your chapter record. After EIJ20, we will be following up with those chapters to collect the financial information.

Please note so there is no confusion: if the financial review does not apply to your chapter, nothing changes for you.

If any chapter was unable to complete programs or projects due to the COVID-19 pandemic, please mention that in the additional comments box. We are trying to track this information for data and reporting purposes.

We appreciate all of the hard work you do as volunteers. Stay safe, stay healthy, and stay HOME (if you can, of course)!

Sorry, the deadline to submit annual reports has passed.

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