COVID-19 Policy



The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, reduced the congregation of large groups of people.

SPJ and the hotel have put in place preventative measures to reduce the spread of COVID-19; however, SPJ cannot guarantee that you or your guests will not become infected with COVID-19. Further, attending the conference could increase your risk of contracting COVID-19. Preventative measures could include social distancing, mask requirements, and other common mitigation methods. As the conference is located in Washington, D.C., all local policies and requirements will be in effect.

Conference attendees are required to be fully vaccinated as defined by the CDC — “Fully vaccinated” means you have received your complete vaccine regimen (2 shots for Pfizer and Moderna, 1 shot for Johnson and Johnson), and 14 days or more has passed since your final shot, or you have tested for COVID-19 and received a negative test result within 5 days of the first day that you will be attending meetings for the conferenceAny medical exemptions to the vaccine will require proof.

Participants are required to self-monitor for signs and symptoms of COVID-19 (symptoms typically include fever, cough, and shortness of breath) and, if they experience symptoms of COVID-19 during the conference to self-isolate and to contact SPJ staff by email. Any participant that tests positive for COVID-19 within 14 days after attending the conference is required to notify SPJ staff.