Employment Opportunities with SPJ

The Society of Professional Journalists is the nation’s largest and most broad-based membership association for journalists. We are dedicated to the preservation of a free press as the cornerstone of our nation and our liberty. To accomplish this, SPJ hires smart, energetic individuals who are determined to improve the Society’s offerings and operations while also making a name for themselves.

Jump to:
– SPJ Administrative Assistant (Part Time)
– Graphic Designer
– SPJ Staff Accountant

---

SPJ Administrative Assistant (Part Time)

Reports to: Executive Director

Basic Function:  The Administrative Assistant provides general support to staff members of the Society of Professional Journalists and the SPJ Foundation. This is a part-time position.

Responsibilities:

1. Assists Accounting staff with processing payments and data entry.
2. Assists Membership Staff with data entry.
3. Responsible for all mailings of the organization, including sorting and distributing all incoming mail, preparing outgoing mailings, and maintenance of the mail machine meter.
4. Monitor, coordinate and manage office supply orders.
5. Assists Development Officer in tracking and acknowledging donations to the SPJ Foundation.
6. Coordinate orders and shipments of awards for SPJ’s awards program.
7. Oversees the staff file management system (Dropbox).
8. Other duties as assigned.

Required Qualifications:

1. Meticulous attention to detail is required.
2. Data entry required.
3. Requires good computer skills, including a familiarity with Microsoft Office programs. Experience with database management software (Impexium preferred), spreadsheets, and word processing programs.
4. Ability to resolve routine problems independently.
5. Requires good customer service demeanor.
6. Ability to manage multiple projects and follow each carefully from inception to completion.

Preferred Qualifications:

1. Background in accounting and financial record keeping.
2. Previous experience with association management a plus.

 

Employment Type: Part-time (20 hours a week)

Location: This position is based out of the SPJ national office in Indianapolis, Indiana.

How to apply: Interested candidates should send a cover letter, résumé and three professional references to Amy Monteleone at amonteleone@hq.spj.org.

---

Graphic Designer

Reports to: Director of Communications

Basic Function: The Graphic Designer will serve as the Society’s in-house design shop. This position will develop and design all publications, graphics and logos used by the Society and its supporting foundation.

Responsibilities:

1. Oversee design of SPJ’s member magazine, Quill, which is published four times a year.
2. Create all marketing collateral for SPJ’s various awards programs (logos, graphics, brochures, etc.).  
3. Design all collateral related to SPJ’s annual conference (logos, graphics, programs, brochures, signage, etc).
4. Create all collateral related to SPJ’s training programs, membership and supporting foundation (logos, graphics, brochures, etc.).
5. Produce print/web ads for Quill, conference program guide and website that promote various programs and services for SPJ and the SPJ Foundation.
6. Design and oversee SPJ’s merchandise.
7. Create and adhere to production schedules and deadlines – in conjunction with project managers.
8. Some travel will be required (annual conference).
9. Other duties as assigned.

Required Qualifications:

• B.A. or equivalent in Graphic Design is preferred.
• Minimum of two years of design experience.
• Proficient with Macintosh computers in an OSX environment and current design programs, including Photoshop, Illustrator and InDesign.
• Strong organizational skills and an ability to handle multiple tasks under tight deadlines is essential.
• Strong, demonstrated understanding of social media and emerging technology.

Preferred Qualifications:

• Strong communication skills and professional demeanor.

• A background in magazine design preferred.
• Internet design and banner ad creation a plus.

Employment Type: Full-time

Location: The SPJ national office is located in Indianapolis, Indiana. The Graphic Designer may work remotely from any location in the United States and may be asked to attend events in Indianapolis 1-2 times per year.

Deadline to apply: May 15, 2022

Compensation: Salary for this position is commensurate on experience. SPJ provides excellent benefits. Medical, dental, and vision is primarily covered by SPJ for our employees. SPJ also has a 6% 401k match and paid leave.

How to apply: Interested candidates should send a cover letter, résumé and three professional references to Amy Monteleone at amonteleone@hq.spj.org.

 

---

SPJ Staff Accountant

Reports to: Controller

Basic Function: The Staff Accountant is a full charge bookkeeper and will serve as the lead operations person, working with the Controller to oversee the overall financial management of SPJ (501c6), SPJ Foundation (501c3) and several smaller journalism non-profits.
 

Responsibilities:

• Reconciling bank, credit card, merchant service accounts and other balance sheet accounts as necessary.  Ability to understand and reconcile investment accounts a plus.   
• Assisting with and inputting annual budget.
• Managing grants and grant reporting
• Preparing and entering month- and quarter-end journal entries.
• Processing all incoming cash receipts.
• Input and maintenance of financial data (including dues, meetings, giving, and purchasing).
• Generating out-going payments to vendors and chapters.
• The maintenance of all personnel and payroll records.
• Managing the Society’s benefits plans, including health and 401k
• Processing payroll through Paychex Payroll Service
• Responsive to staff for all personnel related questions

Required Qualifications:

1. Meticulous attention to detail is required.
2. Data entry required.
3. Requires good computer skills, including advanced knowledge of QuickBooks and a familiarity with Microsoft Office programs. Experience with database management software (Impexium preferred) is a plus.
4. Ability to resolve routine problems independently.
5. Requires good customer service demeanor.
6. Ability to manage multiple projects and follow each carefully from inception to completion.

 

Employment Type: Full-time

Location: SPJ’s national office is located in downtown Indianapolis. SPJ is a mostly remote-based workforce, however this position will be expected to be in the office 2-3 days per week. 

Compensation: Salary range for this position is $45,000 - $60,000. SPJ provides excellent benefits. Medical, dental, and vision is primarily covered by SPJ for our employees. SPJ also has a 6% 401k match and paid leave.

How to apply: Interested candidates should send a cover letter, résumé and three professional references to Amy Monteleone at amonteleone@hq.spj.org.

---